Office Manager

Office Manager

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Location: Manchester, Full Time, On-site

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Overview

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Rezzil is looking for a highly capable Office Manager to run the day-to-day operations of our Manchester office and provide dependable operational support across the business. This is a key role in keeping the office running smoothly, ensuring teams have what they need to do their best work, and helping embed consistent, scalable processes as we grow.

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You will be the operational “centre of gravity” for the office: managing facilities, suppliers, workplace systems, onboarding logistics (in partnership with People/HR and IT), and internal coordination. You will work closely with senior leadership and cross-functional stakeholders to deliver a professional, well-run workplace experience.

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Key responsibilities

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• Office operations & facilities:
  Own the day-to-day running of the Manchester office, including meeting room readiness, supplies, cleanliness standards, and general office experience.

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• Contractors & building management:
  Manage relationships with facilities contractors and the landlord/management company (repairs, maintenance, access, security, utilities, inspections).

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• Health & safety:
  Support practical office H&S processes (basic checks, fire safety readiness, first aid supplies, incident logging), escalating where appropriate.

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• Front-of-house:
  Welcome visitors, manage guest access processes, coordinate meeting logistics and refreshments, and keep the office consistently “client ready.”

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• Procurement & vendors:
  Source, onboard, and manage office suppliers; request quotes, place orders, and maintain a clear vendor/contacts list.

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• Budget awareness & invoice routing:
  Track office-related spend against budget and route invoices/receipts to Finance for processing, highlighting anomalies early.

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• Workplace experience & culture:
  Support team moments that improve culture and wellbeing (onboarding welcomes, team lunches, celebrations, internal events).

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• Onboarding/offboarding logistics:
  Coordinate workspace setup, access cards/keys, welcome packs, and the return of leavers’ kit in collaboration with People/HR and IT.

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• IT & asset coordination (with IT):
  Coordinate equipment receipt/dispatch, peripherals, loan kit tracking, and help maintain a basic hardware inventory for office assets.

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• Office-critical tech:
  Ensure meeting room AV and office equipment remain functional by coordinating repairs and replacements with IT and vendors.

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• Continuous improvement:
  Create and maintain simple office playbooks/checklists (supplies, vendors, meeting room standards, onboarding logistics) and drive incremental improvements that reduce friction.

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Skills & experience

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Essential

• Experience in an Office Manager / Workplace Coordinator / Operations Coordinator (or similar) role in a fast-paced environment

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• Strong organisation and follow-through: able to manage multiple priorities with minimal supervision

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• Confidence working with suppliers, quotes, orders, and budget tracking

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• Excellent communication and stakeholder management, including with senior leadership

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• High standards of presentation and professionalism; attention to detail

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• Strong IT literacy (Google Workspace or Microsoft 365, calendars, spreadsheets; comfortable learning new tools)

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• Comfortable with a hands-on approach and pitching in with day-to-day practical tasks to keep the office running smoothly

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Desirable

• Experience in a scaling tech, games/immersive, sports-tech, or creative production environment

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• Familiarity with practical workplace compliance processes (H&S checks, contractor management, visitor/security processes)

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• Experience coordinating onboarding/offboarding logistics with HR/IT

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• Exposure to asset tracking/inventory processes and office security/access controls

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Personal attributes

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Proactive, discreet, and dependable. You take pride in enabling others to do great work, keep a calm head under pressure, and operate with a practical, service-oriented mindset.

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What We Offer

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• Share options – a chance to participate in the long-term success of Rezzil.
• 25 days’ holiday, plus UK bank holidays.
• Christmas closure – Company shutdown days over the Christmas period.
• Pension scheme in line with UK auto-enrolment.
• Supportive culture – collaborative, inclusive, and focused on sustainable ways of working.

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How to Apply

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If this sounds like the right next step for you, we’d love to hear from you. Please apply with your CV and a short note outlining your interest in the role.

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